This privacy notice lets you know what happens to any personal data that you give to us, or any that we may collect from or about you. It applies to all products and services, and instances where we collect your personal data.
This privacy notice applies to personal information processed by or on behalf of Bodyshop Solutions Ltd.
Changes to this privacy notice
We may change this privacy notice from time to time by updating this page in order to reflect changes in the law and/or our privacy practices. We encourage you to check this privacy notice for changes whenever you visit our website – https://www.bodyshopsolutionsltd.com.
Bodyshop Solutions and our Data Protection Officer
We’re Bodyshop Solutions Ltd. 9 Stephenson Close, Daventry, Northamptonshire NN11 8RF. We are a data controller of your personal data. You can contact us using the details below or by writing to the above address, or going to Contact Us.
What kinds of personal information about you do we process?
Personal information that we’ll process in connection with all of our products and services, if relevant, includes:
Business contact details, such as employee title, full name, contact details and contact details history
Records of your contact with us such as via the phone number, email or if you get in touch with us online using our online services.
Products and services you hold with us, as well as have been interested in, and have held and the associated payment methods used.
The usage of our products and services, any sales, hires, call outs, servicing, repairs, training, Weld Testing and warranty claims (and details related to this)
Marketing to you and analysing data, including history of those communications, whether you open them or click on links, and information about products or services we think you may be interested in, and analysing data to help target offers to you that we think are of interest or relevance to you. Offers may include our any of our other products and services
Information about your use of products or services held with our business partners, such as Approved Network Information, services and products
Information we obtained from third parties, including information about contact details and email addresses.
Information which we obtain from Credit Reference Agencies including public (for example, defaults, CCJs) and shared credit history, financial situation and financial history
Debt information, including details of money you owe to third parties
Information we buy or rent from third parties, including demographic information, Business details, details of outstanding finance, marketing lists, publicly available information, and information to help improve the relevance of our products and services
Insights about you and our customers gained from analysis or profiling of customers
Third party transactions; such as where a person other than the account holder uses the service, information about that person and the transaction
Tax information, if relevant (for example, for company accounts)
What is the source of your personal information?
We’ll collect personal information from the following general sources:
From you directly, and any information from employees, associates or beneficiaries of products and services
Information generated about you when you use our products and services
From a broker or other intermediary (for example, Approved Network Information, distributor, leasing companies) who we work with to provide products or services or quote to you
Business partners (for example, financial services institutions), account beneficiaries, or others who are a part of providing your products and services or operating our business
From other sources such as Credit Reference Agencies, other lenders, HMRC, DWP, publically available directories and information (for example, telephone directory, social media, internet, news articles), debt recovery and/or tracing agents, other organisations to assist in prevention and detection of crime, police and law enforcement agencies
We buy or rent information about you or customers generally from third parties including demographic information, marketing lists, publicly available information and other information to help improve our products and services or our business
What do we use your personal data for?
We use your personal data, including any of the personal data listed above, for the following purposes:
Assessing an application for a product or service, including considering whether or not to offer you the product or service, the price, the risk of doing so, availability of payment method and the terms
Managing products and services relating to that product or service, or application for one
Updating your records, tracing your whereabouts and recovering debt
Managing any aspect of the product or service
To make decisions on whether to offer you a product or service, or the price, payment method, risk or terms of it
To perform and/or test the performance of our products, services and internal processes
To improve the operation of our business and that of our business partners
To follow guidance and best practice under the change to rules of governmental and regulatory bodies
For management and auditing of our business operations including accounting
To carry out checks at Credit Reference pre-application, at application, and periodically after that
To monitor and to keep records of our communications with you and our staff (see below)
For market research and analysis and developing statistics
Assessing and profiling aspects of your business including recommending improvements, (if relevant to your product or service)
For direct marketing communications and related profiling to help us to offer you relevant products and service, including deciding whether or not to offer you certain products and service. We’ll send marketing to you by SMS, email, phone, post, social media and digital channels (for example, using Facebook, Twitter and Mail chimp). Offers may relate to any of our products and services such as products, service, member offers (“Member Benefits”) as well as to any other offers and advice we think may be of interest
To provide personalised content and services to you, such as tailoring our products and services, our digital customer experience and offerings, and deciding which offers or promotions to show you on our digital channels
To develop new product ranges and services and to review and improve current products and services
To comply with legal and regulatory obligations, requirements and guidance
To provide insight and analysis of our customers both for ourselves and for the benefit of business partners either as part of providing products or services, helping us improve products or services, or to assess or improve the operating of our businesses
To share information, as needed, with business partners (for example, financial services institutions, insurers), service providers or as part of providing and administering our products and services or operating our business
To facilitate the sale of one or more parts of our business
What are the legal grounds for our processing of your personal information (including when we share it with others)?
We rely on the following legal bases to use your personal data:
Where it is needed to provide you with our products or services, such as:
a) Assessing an application for a product or service you hold with us, including consider whether or not to offer you the product, the price, the payment methods available and the conditions to attach
b) Managing products and services you hold with us, or an application for one
c) Updating your records, tracing your whereabouts to contact you about your account and doing this for recovering debt (where appropriate)
d) Sharing your personal information with business partners and services providers when you apply for a product to help manage your product
e) All stages and activities relevant to managing the product or service including enquiry, application, administration and management of accounts, illustrations. For some of our profiling and decision making to decide whether to offer you a product and/or service, particular payment method and the price or terms of this
Where it is in our legitimate interests to do so, such as:
a) Managing your products and services relating to that, updating your records, tracing your whereabouts to contact you about your account and doing this for recovering debt (where appropriate)
b) To perform and/or test the performance of, our products, services and internal processes
c) To follow guidance and recommended best practice of government and regulatory bodies
d) For management and audit of our business operations including accounting
e) To carry out searches at Credit Reference Agencies pre-application, at the application stage, and periodically after that. Where you have been introduced to us by a broker or other intermediary they may do these searches on our behalf
f) To carry out monitoring and to keep records of our communications with you and our staff (see below)
g) For market research and analysis and developing statistics
h) For direct marketing communications and related profiling to help us to offer you relevant products and services, including deciding whether or not to offer you certain products and service. We will send marketing to you by SMS, email, phone, post and social media and digital channels (for example, using Facebook, Twitter, Youtube.
i) Subject to the appropriate controls, to provide insight and analysis of our customers to business partners either as part of providing products or services, helping us improve products or services, or to assess or to improve the operating of our businesses
k) For some of our profiling and other decision making
l) Where we need to share your personal information with people or organisations in order to run our business or comply with any legal and/or regulatory obligations
To comply with our legal obligations
With your consent or explicit consent:
a) For some direct marketing communications
b) For some of our profiling and other decision making
For a public interest, such as:
a) Processing of your special categories of personal data such as about your health, criminal records information (including alleged offences), or if you are a vulnerable customer
When do we share your personal information with other organisations?
We may share information with the following third parties for the purposes listed above:
Bodyshop Solutions third party service providers
Business partners (for example, financial services institutions, insurers), or others who are a part of providing your products and services or operating our business
Governmental and regulatory bodies such as HMRC, the Financial Conduct Authority, the Ombudsman, the Information Commissioner’s Office and under the Financial Services Compensation Scheme
Other organisations and businesses who provide services to us such as debt recovery agencies, back up and server hosting providers, IT software and maintenance providers, document storage providers and suppliers of other back office functions
Credit Reference and Fraud Prevention Agencies (see below)
Market research organisations who help us to develop and improve our products and services
How and when can you withdraw your consent?
Where we’re relying upon your consent to process personal data, you can withdraw this at any time by contacting us using the details below.
Is your personal information transferred outside the UK or the EEA?
We’re based in the UK but sometimes your personal information may be transferred outside the European Economic Area. If we do so we’ll make sure that suitable safeguards are in place with the person we are providing information to, for example by using approved contractual agreements, unless certain exceptions apply.
How do we share your information with credit reference agencies?
To process your application, we’ll perform credit and identity checks on you with one or more credit reference agencies (CRAs). Where you take insurance, financial or credit services from us we may also make periodic searches at CRAs to manage your account with us. To do this we’ll supply your personal information to CRAs and they will give us information about you. This will include information from your credit application and about your financial situation and financial history. CRAs will supply to us both public (including the electoral register) and shared credit, financial situation and financial history information and fraud prevention information.
We’ll use this information to:
Assess your creditworthiness and whether you can afford to take the product
Verify the accuracy of the data you have provided to us
Prevent criminal activity, fraud and money laundering
Manage your account(s)
Assess payment methods available to you
Trace and recover debts
Make sure any offers provided to you are appropriate to your circumstances
What should you do if your personal information changes?
You should tell us so that we can update our records using the details in the Contact Us section of our website. We’ll then update your records if we can.
Do you have to provide your personal information to us?
We’re unable to provide you with our products or services if you do not provide certain information to us. In cases where providing some personal information is optional, we’ll make this clear.
Do we do any monitoring involving processing of your personal information?
In this section monitoring means any: listening to, recording of, viewing of, intercepting of, or taking and keeping records (as the case may be) of calls, email, text messages, social media messages, in person (face to face) meetings and other communications.
We may monitor where permitted by law and we’ll do this where the law requires it, or to comply with regulatory rules, to prevent or detect crime, in the interests of protecting the security of our communications systems and procedures and for quality control and staff training purposes. This information may be shared for the purposes described above.
For how long is your personal information retained by us?
Unless we explain otherwise to you, we’ll hold your personal information based on the following criteria:
For as long as we have reasonable business needs, such as managing our relationship with you and managing our operations
For as long as we provide goods and/or services to you and then for as long as someone could bring a claim against us; and/or
Retention periods in line with legal and regulatory requirements or guidance.
What are your rights under data protection laws?
Here is a list of the rights that all individuals have under data protection laws. They don’t apply in all circumstances. If you wish to use any of them, we’ll explain at that time if they are engaged or not. The right of data portability is only relevant from May 2018.
The right to be informed about the processing of your personal information
The right to have your personal information corrected if it is inaccurate and to have incomplete personal information completed
The right to object to processing of your personal information
The right to restrict processing of your personal information
The right to have your personal information erased (the “right to be forgotten”)
The right to request access to your personal information and to obtain information about how we process it
The right to move, copy or transfer your personal information (“data portability”)
You have the right to complain to the Information Commissioner’s Office which enforces data protection laws: https://ico.org.uk/. You can contact us using the details below.
Your right to object
You have the right to object to certain purposes for processing, in particular to data processed for direct marketing purposes and to data processed for certain reasons based on our legitimate interests. You can contact us by going to the Contact Us section of our website to exercise these rights.
What are your marketing preferences and what do they mean?
We may use your business address, phone numbers, email address and social media or digital channels (for example, Facebook, Google and message facilities in other platforms) to contact you according to your marketing preferences. You can stop our marketing at any time by contacting us using the details below or by following the instructions in the communication.
If you have any questions about this privacy notice, or if you wish to exercise your rights or contact the DPO, you can contact us by going to the Contact Us section of our website.
Alternatively, you can write to Bodyshop Solutions Ltd 9 Stephenson Close, Daventry, Northamptonshire NN11 8RF.